(Durations and pay codes can vary among the days and ranges you specify.) padding-top: 56.25% !important; When your employee timecards are ready for payroll processing, you sign off their timecards. %PDF-1.5 % ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. Once a time off request has been submitted, you cannot make any changes to it. Type of Time off. Requests for the current pay period must be made and approved no later than the Monday A. Gear. Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. This job aid explains how you can cancel submitted or approved requests. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) For other half-day amounts, select 1st or 2nd Half Day or Hours. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. Retract or Cancel a Submitted Time Off Request. Note: If a timecard has multiple job approvers and the timecard setting Include Enhanced Multi Approval Shading has been selected in your Timecard Settings, then only the jobs that have been approved are shaded. Otherwise, if you are finished specifying your request. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. Jobs that have not yet been approved are not shaded. Select the duration and paycode as described earlier. Select a request. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. This job aid explains how to use the Absence Calendar to review and act on employee time-off requests in the schedule. Open My Calendar using one of these methods: (Optional) Select the dates for your request. ; Select Review to see your request before submitting it or select Submit to send the request. Q. When you are finished specifying your request. Caution: If paycodes are confidential for privacy or regulatory reasons, do However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Open a timecard and select the appropriate timeframe. to override the behavior of the default request paycode. Click the arrow to activate the pop-up menu. Refused if your manager refuses the request. If a PCVP is assigned to the employee, but a paycode filter set is. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. The Request Time Off slider displays a calendar. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. Click Main Menu > My Information > My Calendar. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a Depending on your access, you may also be able to remove your signoff to make additional changes. Kronos v8 Mobile Time Off Requests. Timecard approved by both employee and manager. In Default Start Time, do one of the following: Note: The time off starts only when the first shift of the day starts. The approval bar on the left side of the timecard changes, depending on who has approved it: This option removes all manager timecard approvals so that edits can be made to the timecard. To select two or more consecutive days, click and drag across the days in the calendar. Close. ; Enter the number of hours you are requesting off in the Duration field. Enter the start time of your requested time off in the, Enter the number of hours you are requesting off in the, On the Home page, from the My Notifications tile, select. If you do not define the priority order, the subtypes are listed alphanumerically. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 From your Home page, in the My Notifications tile, click My Requests. Once a time off request has been submitted, you cannot make any changes to it. Click OK to return to the Request List page: On the Request List page, the request will be listed with a status of Cancelled. Click the Requests tab. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Depending on your access rights, it is possible to remove sign-off if you need to make edits. Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours not select this option. A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. The request glance opens. 0 You can change or select additional dates later in the request process if you choose. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. 163 0 obj <> endobj Past Year = Time Select the one or more check boxes next to. Click Cancel Request. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. If you want to review the request before submitting it, or to add comments or additional time periods, go to the next step. 1st Half Day, endstream endobj 164 0 obj <. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. Note: You are not Find your employee on your Dashboard under the Employees section 2. 225 0 obj <> endobj Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. Filter your search by category. Click After selecting My Time Off from the Employee Dashboard, click on the Time Off Request you would like to cancel from the Request List: On the Request Summary page, select Cancel Request: Add any comments, if needed, then click Cancel Request: Youll receive confirmation that the request was cancelled. If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. Select the request you want to cancel. Display the Control Center by doing one of the following. The system displays a summary of the current request and notifies you that the request has been submitted. that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Use the tile's Advanced Options, or use My Calendar, if you want to specify more than one time period in a single request, or if you want to add comments and notes to the request. You can access the guide Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. endstream endobj startxref You can display the calendar heatmap to help determine availability of the days you want to include in your requests. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off LOG OFF . ; Enter the start time of your requested time off in the Start hours field. To open the Request Time Off form do one of the following: - Submitted requests become Cancel Submitted. Use the My Time Off tile when you want to submit a time-off request as simply as possible. Cancel from My Calendar: Click New . %%EOF Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Click Tap Cancel Request . 290 0 obj <>stream Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example). Select the day or days you want to add to the request. field and select the type of When you click Cancel Request the arrow will change to pointing right showing an activity is Ensure that the applicable time period and HyperFind or location are selected. Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Note: You must also select an Click on the edit button that appears upon hover. Click More . 0 An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. Change status to (All Status). Hours. If you later select If you only approve part of the timeframe, the Approve indicator is still available. Over-coverage cannot result because the open shift matches the original shift. For other half-day amounts, select Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. Note: You are not prompted to confirm cancel requests. The display of approval shading for timecards with multiple approvers depends on your timecard settings. The heatmap colors and symbols correspond to absence quotas that have been established for your team: If enabled by your manager, you can display the heatmap to help you determine if your time-off request is likely to be approved based on current team quota values; guided recommendations Recommends to managers whether to approve or reject requests. 347 0 obj <> endobj If you configure only one symbolic amount, the Duration field displays only that symbolic amount; the employee cannot select another. 14. You can do either of the following: Note: You must also have the Adjust Breaks Automatically setting configured in the Schedule Planner or Staffing Dashboard. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. The DAP defines all paycodes that this employee can access. Coach Tutorial . To act on a time-off request without viewing details, click the applicable Quick Action and then click the For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. Canceling an unapproved request, through the Time Off History screen. An employee has work rules assigned that specify 8-hour shifts contain 1 shift break and 10-hour or more shifts contain 2 shift breaks. 3. Click Tap the Requeststab. Highlight the request and go to Actions > Edit or Actions > Cancel depending on the needed evaluate and handle time-off requests, see everything in context, and review the long-term impact. Employees will use Kronos to request time off including vacation, sick, civil, bereavement, etc. Cancel from My Notifications: Click Home > Main Menu. Cancel Request . Click Tap Main Menu > My Information > My Calendar. Configure Staffing Dashboards. icon in the title bar of the . Select the end date of your request from the calendar. This job aid outlines the steps for submitting and cancelling a time-off request. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . Choose a different time off category, dates, or hours as See the next step if you want to add time periods to the request. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. at the bottom. Page 1. The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. by right-clicking on the existing request. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a cancellation request to your manager for approval. ; Select Submit. %PDF-1.5 % In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. To re-request the day you must create a new time off request. Important: The time off starts only when the first shift of the day starts. hbbd```b``N 3@$3dHr0.Dn [F0B R/ If you only approve part of the timeframe, the Approve indicator is still available. The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. Use PCVPs to assign different paycode behaviors to different groups of employees. Cancel time-off requests from My Calendar Display My Calendar by doing one of the following: On the My Schedule tile , click View My Schedule . (Optional) Enter comments and notes. However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. Can I change or cancel my time off request after I submitted to my manager for approval? Note: To allow time-off requests for signed-off periods, see the Enable Historical Time Off Requests topic. Employee Notification. /n Caution: The calendar provides no visual cue that a request is part of a multiple-segment request. More details on these changes can be found below. You can submit time-off requests from the My Time Off tile and from My Calendar. Time-off requests can be configured to support many different employment scenarios. Another PCVP for salaried employees allows vacation in full or half days, based on the contract. Click Tap Cancel Request if you want to cancel the request. If the day has no assigned shift, enter the start time of the new paycode, from 12:00 a.m.11:59 p.m. 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream Select . You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. or generic notification is deleted, the request subtype cannot be used. Select a request to cancel. You can approve the entire timeframe or part of the timeframe. hWio7+%Ak/L8ia;ul, u!WmE>O5$:IQbq,N ,J0t mB3aTD2@1I3FT*LZQLz=m)2de+cZPJ`j~ b7.qq~;AL~uu?Q Click the . Note: You cannot change the request type after you save it. Time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. }, To view this video please enable JavaScript, and consider upgrading to a web browser that supports HTML5 video. 1 Click Show Menu, Managing Employee Time Off Requests 1. 3. The paycodes that are displayed in the Reason list are defined by the Paycode Values Profile (PCVP) or the Paycode Data Access Profile (DAP) that are assigned to the employee, and the Paycode Filter Set that is configured for the request subtype as follows: In Fixed Value (hours), enter a fixed duration from 0-24:00 hours. .video-dimensions.vjs-fluid { Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. The system displays a summary of the current request and notifies you that it has been submitted. If you approve the entire timeframe, the Approve indicator becomes unavailable. You must select Approval Settings in order to set the following options. Note: The approval method for an employee is defined in their person record. Click My Info > My Time > Time Off > History in Kronos WFR. hbbd```b``f5 idfH DuMJ`~-d&@ Allow without Schedule Restoration: Select to allow the manager to approve or refuse requests to cancel time off. Note: If historical time-off requests Request subtypes that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Select the request you want to cancel. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Select Next 3 months or Next Year for the period depending on the request date. In My Notifications, click My Requests. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. Click Cancel Request . endstream endobj startxref To review time-off request details, right-click the request. The Date field reflects the dates you selected in the previous step. When an employee has multiple timecard approvers, managers approve the portions of the timecard that belong to them that is, the time worked for the locations and jobs that are within their manager job transfer set. Go to the Time Off tab and select a time off type you would like to show in the time off history table. Select the appropriate timeframe and search criteria. Kronos: Time off request - YouTube 0:00 / 4:16 Kronos: Time off request 7,116 views May 27, 2016 4 Dislike Share Save PublicHealthDMC 145 subscribers Video instruction on creating a The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. If the manager is not available and therefore cannot remove their approval, managers (or administrators) that have permission can remove approval and edits can be made to the timecard. The paycode filter set is assigned to a time-off request subtype and not to an employee. Hover over the time off request you want to retract or cancel. Locate the pay period containing the time off KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Otherwise, click tap Done. People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). endstream endobj startxref Define the patternSelect Add New PatternSpecify a start date and (optionally) an end date to indicate the effective period of the pattern.Specify the length of the cycle that repeats (in days or weeks).Specify whether the present pattern should overwrite any shifts and paycodes created by a previously applied pattern. 0 The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. endstream endobj 226 0 obj <. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. See Request Shift Swaps for more information. Suite-wide Navigation. Tip: The start and end times reset if you select another duration. ] [|A&-@g`x` - hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . Kronos Coach Help . Modal body. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. Select the dates for your request. 2nd Half Day, or Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. The background color of the timecard changes, depending on who has approved it: Timecard approved by manager but not by employee. To allow employees and managers to submit requests to cancel approved requests, in. The system displays a summary of the current request. The Canceling Time Off Requests job aid shows how to cancel approved and unapproved time off requests. For more information, see Configure Schedule Planner and For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. Select subtypes. Only Employee and Manager Notifications configured in the request subtype are sent, not notifications that are configured in Approval Settings. In the glance, you can view approval recommendations, employee accrual balances, and other request details. Time-off requests can be configured to support many different employment scenarios. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. Otherwise. - Approved requests become Cancel Approved. Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Click on the paperclip on the line with If you need to resolve multiple pending changes at once, you can do this from a. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( After the timecard is signed off, however, you cannot remove approval. (Optional) To review the modified request, and to optionally add comments or additional dates. This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. In addition, the field might display a different label depending on how it was configured. Timecard approved by employee but not by manager. Tell Me. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. Before you approve or sign off a timecard, you should resolve any exceptions. the request ha. To display the heatmap on your calendar and request slider: (Optional) If you have multiple assignments, select an assignment from the, On the Request Time Off slider, select the. Select a Pay Code from the list. How to Remove Time Off that Has Already Been Approved 1. Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . In the window that opens, click the drop-down for the Change Type and choose Cancel Time Off or Modify Time Off If Cancel Time Off is selected, any approved time off on the timesheet Show me Maybe later. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. You can approve the entire timeframe or part of the timeframe. Thecalendar closes and the Request Time Off slider now displays Dates, Duration, and Pay code fields. Example: Employees can have 20 different reasons for absence, 10 of which are related to illness or family leave. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. If the request was already approved, cancelling will alert your supervisor and put the time back in your leave bank. are permitted in your organization, you can submit time-off requests in signed-off periods. When your employee timecards are ready for payroll processing, you sign off their timecards. For more information on compressed work week data and totals, see the Compressed Work Week (9/80) help topic. (Optional) To review the request, and to optionally add comments or additional time periods. Hours, you must enter the times again. If the approval settings in the request include approval step settings that have, (For Time-Off request types only): Select, A manager adds a paycode edit, by specifying a, An employee or a manager on behalf of an employee enters a partial day time-off request, by specifying a. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off If it was configured with only Hours, only the Start Time and You must restore the deleted process or notification and the links from the request subtype. Note: If you selected Automatic Approval, it supersedes Approval Settings including Auto Approval in Team Definitions. Otherwise, if you are finished specifying your request. 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions.
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